• Payroll FAQ

    What do I need to do if I want to retire?
    1. Call or make an appointment with TRS to check eligibility.  1-800-223-8778
    2. If eligible, request a retirement packet from TRS.
    3. Notify supervisor and complete an exit report as soon as you have made the final decision to retire.
    4. Provide the business office with the following documents:
      • TRS 7 Form out of your retirement packet.
      • Letter requesting a lump sum payoff of your contract or to continue to receive regular paychecks through the end of the contract year.
      • Letter requesting, if applicable, a local sick leave day payoff.
        • At least 10 years of service in the district: Maximum of 30 days at 100%
        • Between 20 and 30 years of service in the district: First 30 days at 100%; Next 60 days at 50%
        • 30 or more years of service in the district: First 30 days at 100%; Next 120 days at 50%
    5. Once you have all necessary documents, please make an appointment with one of our payroll specialists to discuss your retirement.
    6. Your TRS 7 Form will be completed by the business office at the end of the month that you receive your last check.
    What do I need to do if I am going to be out for an extended period of time?
    1. Contact your administrator or supervisor to inform them of your anticipated leave.
    2. Contact the payroll department with any questions regarding pay, attendance balances, or any other questions that you might have.
    3. Contact the benefits department to discuss your benefits.
    4. Print the FMLA Application, complete, and return to Jennifer Carnathan in the Business Office.  Completed FMLA documents will be returned to you via district email and US mail.
    5. Prior to going on leave, contact the secretary at your campus that does the payroll to discuss absence from duty forms.
    6. Upon return from your leave, check with the secretary at your campus that does the payroll to complete any absence from duty forms that they may have.
    7. Give a copy of your medical release to the secretary at your campus that does payroll to be included with your absence from duty forms, and send the original form to the Business Office.
    What do I need to do if I am going to be out for maternity leave?
    1. Contact your administrator or supervisor to inform them of your anticipated leave.
    2. Contact the payroll department with any questions regarding pay, attendance balances, or any other questions that you might have.
    3. Contact the benefits department to discuss your benefits.
    4. Print the FMLA Application, complete, and return to Jennifer Carnathan in the Business Office.  Completed FMLA documents will be returned to you via district email and US mail.
    5. Prior to going on leave, contact the secretary at your campus that does the payroll to discuss absence from duty forms.
    6. After the birth or adoption of your child, and after you know your return date, contact your campus administrator and payroll specialist to notify them of the date you will be returning to work.
    What do I do if I have used all of my sick days?
    1. Once an employee begins working in a contract year, they are given all State and Local days for the year upfront.
    2. An employee earns 1 sick day a month (10 month employees receive 10 days; 11 month employees receive 11 days; 12 month employees receive 12 days)
    3. If an employee uses all State and Local sick days available, they will go into a dock situation.  A dock is where an employee misses a day of work and does not have a sick day to cover the day.  The employee will be docked their daily rate on the check the absence falls into:
      • 1st - 15th of the month is on the following 5th check
      • 16th - end of the month is on the following 20th check
    4. If an employees leaves the district before fulfilling their contract, the unearned days will be taken back from the employee.  If an employee has already used the unearned days, those days will be deducted from the employee's pay off.
    What do I need to do if I have changed my name?
    1. You will need to bring your new social security card with your new name (a letter from the Social Security office is acceptable if it has your Social Security number typed on the letter)
    2. You will need to bring your new drivers license with your new name
    3. The business office will make copies of each card to be placed in your file
    4. Changing your name in the business office also changes your name with:
      • Benefits
      • Human Resources
      • Technology (email)
    5. Other things to consider:
      • Updating your beneficiaries with TRS (we can provide the form and notarize)
      • Updating your beneficiaries with any Life Insurance companies
      • Updating your benefits (if a life event - marriage/divorce)
      • Updating your W-4
    What do I need to do if I have moved?
    1. If you are a full time employee:
    2. If you are a substitute employee:

    3.